USCG Protocol Specialist - Onsite in Washington, DC or Elizabeth City, NC
(Multiple states)
Full Time
DHS-ProtocolSpecialist
Mid Level
Work Location: 100% onsite in Elizabeth City, NC or Washington DC
Employment Type: full-time
Summary
We are seeking a Protocol Specialist to support a branch of the Dept. of Homeland Security (DHS) operations in a professional, fast-paced environment. This role is responsible for coordinating distinguished visits, managing ceremonies and official events, supporting command meetings, and providing administrative and guest-support services.
Responsibilities
Employment Type: full-time
Summary
We are seeking a Protocol Specialist to support a branch of the Dept. of Homeland Security (DHS) operations in a professional, fast-paced environment. This role is responsible for coordinating distinguished visits, managing ceremonies and official events, supporting command meetings, and providing administrative and guest-support services.
Responsibilities
- Coordinate base-wide tours and distinguished visits, including itineraries and transportation.
- Conduct scheduled tours for newly hired employees, visitors, and other approved guests.
- Lead specialized tours for civic groups, schools, government representatives, and other designated visitors.
- Greet arriving aircraft, arrange visitor transportation, and escort guests throughout the base.
- Manage visitor itineraries and ensure smooth, professional guest experience.
- Set up and operate audio/visual equipment for meetings and events.
- Coordinate the Commanding Officer’s conference room schedule and related support tasks.
- Attend designated meetings, record minutes, and publish meeting notes.
- Maintain weekly briefing materials and keep Command Brief current and accurate.
- Plan and support ceremonies, retirements, promotions, awards, receptions, and other official functions.
- Prepare invitations, scripts, speeches, and programs as needed.
- Support Wardroom social functions and recognition programs.
- Assist the Commanding Officer’s Secretary and other administrative duties as assigned.
- A minimum of a High School Diploma or equivalent
- U.S. citizenship is REQUIRED.
- Ability to read, write, speak, and comprehend English.
- Excellent written and oral communication skills.
- Knowledge of Microsoft Office applications.
- Ability to perform simple arithmetic.
- Ability to manage multiple tasks with competing deadlines.
- Ability to work with minimal government oversight.
- Two (2) years of experience in protocol and event planning, including coordination of ceremonies, receptions, and official events involving dignitaries, military personnel, civilian representatives, and senior officials.
- Successfully pass a background check and have public trust or the ability to obtain one.
- Ability to obtain Military/DoW Protocol Specialist certification within twelve (12) months of hire.
- One year of experience with DHS or U.S. Coast Guard procedures.
- Proficiency with ALMIS.
- Proficiency with AMMIS.
- Full-time on-site location
- Periodic travel to client meetings, planning sessions, or program events as needed
- May be asked to work outside of normal business hours for mission critical actions and to meet project requirements.
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